Board of Governors Meeting Minutes for 13 October 2001

Present - BOG Members:

Harv Stein

Broder Illing

Neil Truitt – Departs at 7:15 Eastern. Leaves his proxy vote to Dr. Mejias.

Roland Collins

Max Mejias

Present - Founders:

Matt Gunter

Ron Lemke

Mr. Truitt moved to accept minutes of the previous meeting. Seconded by Dr. Mejias.

Unanimous vote to accept the minutes as written.

Supervisors

Victoria Welch and Phil Dowling are presented to the board to receive supervisor status. The board approves Ms. Welch. The board also elects to contact Mr. Dowling and inform him that his supervisor request must be done through a third party.

Documentation

Some discussion took place over the interconnectivity of documents so that they do not conflict. It was decided that George Marinakis, Neil Truitt, and Max Mejias would have a discussion to make sure all documents state the same thing.

Convention

Mr. Stein informs the board that he has received a generally positive response to the fact that members will now be voting on where the convention occurs. He also informs the board that Jonathon Witherspoon is offering to help simulcast the main convention to the rest of the world. Also, Doug Horton wishes to write a magazine article in his magazine. It is also stated that the date will be decided upon in January 2002.

Elections

After a brief discussion, the board voted to instruct Mr. Stein to ask for founder and board of governor volunteers to sit on a committee to make recommendations for the elections.

The board went into executive session on the next issue.

Old Business

None

New Business

1) After some discussion on proper conduct on VATSIM, it is decided that Dr. Mejias will compile a new motion with respect to the issue(s) of illegal / inappropriate simulated situations not to be allowed on VATSIM and offer the new motion at the next meeting.

2) Due to the resignation of Jon Reid, the VP of Pilot Training positions is open on the board. Richard Critz is appointed the new VP of Pilot Training on the Board of Governors.

3) Mr. Collins

a. will be sending an email concerning changes in the Mexico Division.

b. IP addresses for voice be listed and a “voice web page” to be prepared with general guidelines.

Votes

Mr. Truitt moves that Mr. Dowling be contacted to ask that his supervisor request be done through a third party. Dr. Mejias seconds.

Mr. Stein – Y

Mr. Illing – A

Mr. Truitt – Y

Mr. Collins – Y

Dr. Mejias – Y

4 yes, 0 no, 1 abstain – motion carried

Mr. Truitt moved to promote Ms. Welch to supervisor status. Dr. Mejias seconded.

Mr. Stein – Y

Mr. Illing – Y

Mr. Truitt – Y

Mr. Collins – Y

Dr. Mejias – Y

5 yes, 0 no – motion carried

Mr. Truitt moved that Mr. Stein email the board of governor members to ask for volunteers to sit on a committee to make recommendations to the board on elections. Mr. Illing seconded.

Motion amended to read that Mr. Stein email the board of governor members and founders to ask for volunteers to sit on a committee to make recommendations to the board on elections. Mr. Illing seconded.

Mr. Stein – Y

Mr. Collins – Y

Mr. Illing – Y

Dr. Mejias – Y

Mr. Truitt – Y

5 yes, 0 no – motion carries

Dr. Mejias moves to strongly recommend to regions that their policies Mr. Illing seconded. Motion withdrawn by Dr. Mejias and seconded by Mr. Illing.

Mr. Stein presents the name of Mr. Richard Critz for the position of VP Pilot Training.

Seconded by Mr. Illing

Mr. Stein – Y

Mr. Collins – Y

Mr. Illings – Y

Dr. Mejias – Y

Mr. Truitt (by proxy) – Y

5 yes, 1 yes by proxy, 0 no – motion carries.

Meeting ends at 0100 hrs Zulu 10/13/01