VATSIM BOARD OF GOVERNORS
QUARTERLY MEETING OF 24 NOVEMBER 2002


AGENDA

1. Approval of votes taken outside meetings
2. Supervisors
3. Program development status
4. Status of appointments for vacant Governors' seats
5. Old business
6. New business


Meeting called to order at 2028Z by Harvey Stein.
Harvey Stein chair of meeting - James Willan appointed secretary.


Roll call

Harvey Stein holds full proxy votes for Amy Gilbert and Robert Bazzano.


Approval of votes taken outside meetings

Mr Critz moves to append to these minutes all votes taken outside meetings. Mr Stein seconds.

Mr Marinakis - Y
Mr Jenkins - Y
Mr Critz - Y
Mr Stein - Y
Mr Hayden - Y
Mr Collins - Y
Mr Willan - Y
Miss Gilbert - Y (proxy by Mr Stein)
Mr Bazzano - Y (proxy by Mr Stein)

The motion carries: 9 votes for - 0 votes against - 0 abstentions.

The motions required to be appended to these minutes are set out in Appendix A, following the conclusion of the minutes of this meeting.


Supervisors

In the absence of Mr Truitt, no business regarding supervisors is presented.


Discussion taken in Executive Session

Mr Critz moves to enter Executive Session on the next item. Mr Marinakis seconds.

Mr Marinakis - Y
Mr Jenkins - Y
Mr Critz - Y
Mr Stein - Y
Mr Hayden - Y
Mr Collins - Y
Mr Willan - N
Miss Gilbert - Y (proxy by Mr Stein)
Mr Bazzano - Y (proxy by Mr Stein)

The motion carries: 8 votes for - 1 vote against - 0 abstentions.

The Board of Governors enter Executive Session at 2039Z.

The Board of Governors leave Executive Session at 2150Z.

*** NOTE *** Ron Lemke (Founder) enters meeting at 2150Z.


Software Development Status

Mr Critz informs the Board of Governors that Mike Evans next intends to extend the beta test group of ASRC to instructors and supervisors.


Status of Appointments for Vacant Governors' Seats

Mr Stein reminds the Board of Governors that the Executive Committee are still to return their nominations for the positions of Vice-President of Special Operations and Vice-President for Communications.


*** NOTE *** Mr Truitt (Governor) enters meeting at 2159Z.

In light of Mr. Truitt's arrival, the Board of Governors invite Mr Truitt to address the earlier agenda item of Supervisors.

Supervisors

Mr Truitt informs the Board of Governors that, in light of current ongoing discussions with the Executive Committee and the acceptable numbers of current supervisors, he does not intend to submit any promotions to the Board of Governors. 

Mr Marinakis personally thanks and commends Mr Truitt for his commitment and work.

Mr Critz moves a vote of commendation for Mr Truitt. Mr Willan seconds.

Mr Marinakis - Y
Mr Jenkins - Y
Mr Critz - Y
Mr Stein - Y
Mr Hayden - Y
Mr Collins - Y
Mr Willan - Y
Mr Truitt - ABS
Miss Gilbert - Y (proxy by Mr Stein)
Mr Bazzano - Y (proxy by Mr Stein)

The motion carries: 9 votes for - 0 votes against - 1 abstention. 

The Board of Governors, discharging the issue of supervisors, returns to the status of appointments for the vacant Governors' seats.



Status of Appointments for Vacant Governors' Seats

Mr Truitt moves that the President of the Board of Governors sends, on behalf of the Board of Governors, an electronic mail to the President of the Executive Committee. This mail, to be sent within twenty-four hours, is to require the Executive Committee to submit, within seven calendar days, their candidates for the vacancies on the Board of Governors and their proposed sites for the next VATSIM convention. The mail shall also state that the Board of Governors shall proceed without input from the Executive Committee should a response not be received within seven calendar days. Mr Collins seconds.

Mr Marinakis - Y
Mr Jenkins - Y
Mr Critz - Y
Mr Stein - Y
Mr Hayden - Y
Mr Collins - Y
Mr Willan - Y
Mr Truitt - Y
Miss Gilbert - Y (proxy by Mr Stein)
Mr Bazzano - Y (proxy by Mr Stein)

The motion carries: 10 votes for - 0 votes against - 0 abstentions.

*** NOTE *** Mr Jurecka leaves the meeting at 2222Z.

*** NOTE *** Mr Lesser leaves the meeting at 2230Z. 


Old Business

Mr Collins explains the situation regarding changes to the Code of Regulations to update the country to region mapping.

Mr Collins moves that the proposed changes to the Code of Regulations should be adopted. 

Mr Marinakis suggests that the changes ought to be presented to the Board of Governors in a clear form. He undertakes to do so within the next week, such that the Board of Governors may vote outside this meeting. In light of Mr Marinakis' comments,

Mr Collins withdraws the motion.


Mr Willan reminds the Board of Governors that the Board tabled to this meeting a discussion regarding formalising communications between the Executive Committee and the Board of Governors.

Mr Truitt moves that the discussion be tabled for the next meeting of the Board of Governors as the President of the Executive Committee was unable to attend this meeting of the Board of Governors. Mr Willan seconds.

Mr Marinakis - Y
Mr Jenkins - Y
Mr Critz - Y
Mr Stein - Y
Mr Hayden - Y
Mr Collins - Y
Mr Willan - Y
Mr Truitt - Y
Miss Gilbert - Y (proxy by Mr Stein)
Mr Bazzano - Y (proxy by Mr Stein)

The motion carries: 10 votes for - 0 votes against - 0 abstentions. 


New Business

No new business was presented.

*** NOTE *** Mr Marinakis leaves the meeting at 2238Z. Mr Marinakis
appoints Mr Jenkins as his full proxy.


Adjournment

Mr Truitt moves to adjourn. Mr Hayden seconds.
Approved without dissent.

Meeting adjourned at 2240Z.

APPENDIX A
VOTES TAKEN OUTSIDE MEETINGS


Approval of Minutes of Previous Meeting

Vote effective as of 24 July 2002.
Ms Gilbert moves to accept and post meeting minutes from the Board of Governors' Meeting of 12 July 2002. Mr Stein seconds.

Ms Gilbert - Y
Mr Stein - Y
Mr Mejias - Y
Mr Willan - Y
Mr Jenkins - Y
Mr Critz - Y
Mr Heyden - Y
Mr Truitt - ABS

The motion carries: 7 votes for - 0 votes against - 1 abstention.



Offering of @vatsim.net e-mail Addresses to ASRC Developers

Vote effective as of 1 August 2002.
Mr Truitt moves to grant Mike Evans and David Hendelman, developers of the ASRC program, a @vatsim.net vanity e-mail address. Mr Critz seconds.

Mr Truitt - Y
Mr Critz - Y
Mr Jenkins - Y
Mr Marinakis - Y
Mr Willan - N
Mr Mejias - Y
Mr Bazzano - Y

The Motion carries: 6 votes for - 1 vote against - 0 absetentions.




Approval of use of VATSIM data for FSBuild

Vote effective as of 12 August 2002.
Mr Jenkins moves to approve the use of VATSIM data to be used in the online ATC feature of the upcoming release of FSBuild by Ernie Alston. Mr Stein seconds.

Mr Jenkins - Y
Mr Stein - Y
Mr Critz - Y
Mr Marinakis - Y
Mr Bazzano - Y
Mr Truitt - Y
Mr Hayden - Y
Mr Collins - Y

The motion carries: 8 votes for - 0 votes against - 0 abstentions.




Approval of Online Flight Plan Prefile System

Vote effective as of 10 October 2002.
Mr Critz moves to approve release of the online flight plan prefile system. Mr Jenkins seconds.

Mr Critz - Y
Mr Jenkins - Y
Mr Mejias - Y
Mr Willan - N
Mr Marinakis - Y
Mr Stein - Y
Mr Collins - Y
Mr Truitt - Y

The motion carries: 7 votes for - 1 vote against - 0 abstentions.



Authorization of new EUROPE-CE server

Vote effective as of 11 October 2002.
Mr Bazzano moves to authorise the new server EUROPE-CE located in Prague, Czech Republic to be put online for general use. Mr Stein seconds.

Mr Bazzano - Y
Mr Stein - Y
Mr Jenkins - Y
Mr Collins - Y
Mr Truitt - Y
Mr Critz - Y
Mr Marinakis - Y
Mr Willan - Y

The motion carries: 8 votes for - 0 votes against - 0 abstentions.



Authorization for use of data.vatsim.net address

Vote effective as of 12 Nov 2002.
Mr Bazzano moves to authorise the use of the URL data.vatsim.net instead of data.satita.net to retrieve offline data for third party program use, such as ServInfo. Mr Willan seconds.

Mr Bazzano - Y
Mr Willan - Y
Mr Stein - Y
Mr Critz - Y
Mr Truitt - Y
Mr Collins - Y
Ms Gilbert - Y

The motion carries: 7 votes for - 0 votes against - 0 abstentions.



Removal of Supervisor rating

Vote effective as of 17 November 2002.
Mr Truitt moves to remove the Supervisor rating of the following individuals: Roar Sandy, Robert Graessle, Miguel Silva, Brian Pryor, Vince Finazzo, Elmer Guillermo, Eirik Sorensen, Napoleon Justo, Takafumi Sakamoto, Takeo Saito, Bill Padley, Bjorn Harlin, Dennis Bacchiocchi, Scott Fausel, John Golin, Wagner Beskow, Will Tidmarsh, Alex Milojevic, Yu-Chang Shen, Emmanuel Aquino. The users will receive their previous rating where known, or the rating of Senior Controller otherwise. Mr Willan seconds.

Mr Truitt - Y
Mr Willan - Y
Mr Critz - Y
Ms Gilbert -Y
Mr Jenkins - Y
Mr Marinakis - Y
Mr Stein - Y
Mr Bazzano - Y

The motion carries: 8 votes for - 0 votes against - 0 abstentions.